Contract and Community Standards

Code of Student Conduct

The Code of Student Conductapplies toall University property,includinginUniversity Student Housing and Dining Halls.Students at Montana State Universityare responsible forreading and adhering to the Code of Student Conduct.

Internet & Wireless Connectivity

MSU ResNet is a campus network that provides a dedicated network connection for students living in the Residence Halls and University Student Apartments. ResNet provides high-speed wired and wireless connectivity for students across campus. ResNet is managed by MSU’s IT Division, and they support the university's academic mission by providing students with a range of essential technologies and services.

ResNet also provides a free, full-service helpdesk to support student computing needs. For more information, please contact ResNet at 406-994-1929 or email resnet@montana.edu.

ResNet Wired and Wireless Acceptable Use Policy (AUP)

Heat 

All residence halls except Hyalite, Yellowstone, and Gallatin are heated via steam heat. Heat is turned on early October and turned off early June – dates are weather dependent.

If the heat is not working, students should inform University Student Housing as soon as possible to avoid freeze-ups. Leaving windows open when temperatures are below zero can cause pipes to freeze resulting in extensive damage. Students must contact the front desk or hall staff immediately if they believe their pipes may be frozen and should not attempt to thaw frozen pipes.

Students will be responsible for any damage from leaving windows open and/or not reporting heating issues.

Housing Accommodations for Students with Disabilities 

Housing accommodations for students with disabilities are available on a first-come, first-serve basis. Students must request an accommodation through the Office of Disability Services at 406-994-2824 or disabilityservices@montana.edu. If students anticipate or encounter disability-related barriers, they must clearly indicate their request for a reasonable accommodation on the application (e.g. single room, reduced allergen environment, etc.).

Moving Out 

All students living in the residence halls and Julia Martin Apartments are subject to a year-long contract. If a student wishes to move out before the end of the contract, they must request a meeting with their Community Director.

A student will be released from the contract only if they meet the criteria for release stated on the request form and provide all required documentation. Requests that fall under "Unusual Circumstances" are subject to critical review. Failure to submit the required forms or to complete the proper procedures when vacating a residence hall room could result in charges to the student account.

If students have questions about the Contract Release process or moving out, they should contact their Community Director.

Recycling 

Single stream recycling bins are in lobbies and most floor communities. Most plastics, aluminum, carboard, newspapers, magazines, etc. are acceptable in these bins. Prohibited items include glass, light bulbs, plastic bags, and pizza boxes – please note the prohibited items on the bins.

Repair and Service Procedure 

If an item in a student's room, suite, or apartment needs repair, they should call the front desk of their community or contact their RA or Community Director. The request will be logged, and an appropriate maintenance person will be dispatched to the room, suite, or apartment to address the issue, typically within seven working days. The maintenance person will always knock before entering and will leave a note on the door indicating what action was taken if the student is not home. If the student has an assistive animal, they will be required to schedule an appointment and be present during the maintenance visit. Students should not attempt to make their own repairs to any item within or outside their unit.

Solicitation

All requests to advertise, collect donations, or table should be submitted through the University Student Housing Solicitation Request Form. More information on parameters of solicitation can be found below.

• University Student Housing facilities are to be completely free of commercial enterprise and/or personal gain. Students are not permitted to operate any form of business/for profit activities in the University Student Housing facilities.
• Solicitation of information like surveys, polls, etc. are only permitted by Residence Hall Association and affiliated Hall Councils (RHA) or University Student Housing staff in the parameters of their responsibilities.
• Any concerns regarding unauthorized door knocking should be directed to the Community Director.
• University Student Housing does not permit Registered Student Organizations or MSU Departments (except University Student Housing or RHA) to display physical posters or banners in on-campus communities.
• Delivering flyers via mailboxes and sending building, area or campus-wide emails are restricted to University Student Housing staff and staff members must have advance approval from the Communications Team.

For any campaigning, digital displays, donations, information tables, or other advertising opportunities the following guidelines apply:

Digital and Public Posting Display Guidelines

• Be in compliance with all University Student Housing, Code of Student Conduct and other University policies.
• Can only promote/advertisement registered student organization events, on-campus student resources, on-campus job/internship opportunities, RHA and/or ASMSU elections, or ASMSU/RHA ballot initiatives.
• Advertisements making any mention of illegal use of alcohol or drugs, either implied or explicit, will not be approved.

Banners

University Student Housing does not permit hanging banners on the outside of University Student Housing facilities. Any banner displayed will be considered a violation of the policy and will be removed and disposed of. The sponsoring organization or individual will be charged a removal/disposal fee.

ASMSU and RHA Campaigning

Candidates for ASMSU and RHA elections and/or for sponsored ASMSU or RHA ballot issues may request to have an information table in Residence Halls.  Requests should be made at least five (5) business days prior to the date of activity to the Associate Director of University Student Housing.

• Information table locations have been predetermined for each residence hall.
• The maximum time limit for each tabling activity is two hours and must take place between 7 a.m. and 7 p.m.
• Tabling for candidates cannot occur more than two times per week and no more than a total of six times per semester.
• Candidates must be accompanied by a student of the residence hall the entire time at the table.
• As designated by each individual hall council, all candidates for ASMSU and RHA elections must be allowed opportunity for equal time and publicity when speaking, if any candidate is allowed to speak.
• To speak to the hall council of a residence hall or the RHA Senate, a candidate must contact the respective President at least five (5) days in advance and request speaking time during an upcoming, public meeting.
• A candidate will not be allowed to arrive at a meeting and speak to a group without the hall president’s prior approval.

ASMSU Candidates are expected to abide by the ASMSU Election Policy. 

Digital Displays

Only registered MSU student organizations or candidates for elected office, and MSU Offices and Departments may submit a posting for the digital displays in the living areas of residence halls at MSU. Organizations or candidates submitting an advertisement for the residence hall digital displays submit the advertisement for review by University Student Housing to assure it complies with university policies.

Digital Display Format:

• JPEG File
• 1920x1080 pixels
• 16:9 Aspect Ratio
• 11x17 Landscape

Digital Display Submission & Approval Process:

• Advertisements must be submitted to University Student Housing via the online solicitation form at least five (5) business days prior to requested start date of advertisement.
• If approved, the submissions will be displayed on digital displays in University Student Housing facilities.
• Advertisements will remain on the digital displays for a maximum of seven (7) days (MSU Departments may request an exception).

Donations/Collections

Registered Student Organizations collecting items on behalf of an outside organization for a service opportunity must request permission prior to setting up a collection site. Please submit the request two weeks in advance.

Information Tables

MSU University Student Housing and Culinary Services allow Registered Student Organizations and University departments to request a table in the entrances to Miller Dining Commons for the purpose of presenting information to students.

Guidelines

• Registered MSU student organizations and University departments must request an information table with University Student Housing at least five (5) business days prior to the first day of tabling. University Student Housing reserves the right to deny information table requests that have not been submitted at least five (5) business days prior to the requested tabling date.
• A solicitation form must be submitted for all requests by student organizations and university departments.
• Because of the popularity of tabling, and the possibility of multiple organizations wishing to table for the same reasons, tabling for one organization/department cannot occur more than two times per week and no more than a total of six times per semester. University Student Housing and Culinary Services reserves their right to restrict tabling to certain dates during the year.
• All requests are subject to approval and scheduled on a “first come, first serve” basis.
• Tabling will only be allowed at Miller Dining Hall (North and South entrances)

Day of Tabling

• All Registered Student Organizations and MSU Department must present the signed request form they received via email to the University Student Housing main office (located underneath Miller Dining Hall) M-F 7:45 a.m. - 5:00 p.m.
• Registered groups are expected to provide their own table and chairs. University Student Housing or Culinary Services staff will advise groups on the designated tabling locations.
• The registered group’s name and purpose must be clearly stated and visible to students approaching that table.
• Approved groups or individuals are allowed to table no more than four hours per tabling opportunity. Tabling may not start before 8 a.m. and must be completed by 7 p.m.
• Registered Student Organizations and/or MSU Departments are expected to remove any items including trash from the tabling location prior to leave. Items may not be stored overnight.

Any Group/Individual approved for an information table may not:

• Require students to stop at their table or physically attempt to stop them.
• Require students to give their room, hall or telephone number to receive information or qualify for raffles, drawings, etc. If students willingly give this information, the registered student organization or university department may not provide this information to any other party.
• Advertise or discuss illegal use of alcohol or drugs with students.
• Leave their table and approach students in other areas of the dining hall.
• Call out or harass students as they pass the table.
• Impede foot traffic through the lobby or create any safety hazard or blocked exit.

Registered student organizations, departments, or individuals that violate any University policy, and/or submit false information or misrepresentations in their requests and communications with any University personnel or student, will be prohibited from future activities in any University Housing & Culinary Services areas and any permissions previously granted may be withdrawn.

Mailings

The University will not provide access to student mailboxes or mailing labels to outside groups or organizations for mass mail or flyer distribution. In addition, the University will not provide access to student email addresses for the purpose of mass email distribution. Student to student communication should be through official mailing process; students may not request for an item or letter to be placed in someone’s mailbox.

Delivering flyers via mailboxes and sending building, area or campus-wide emails are restricted to University Student Housing staff and staff members must have advance approval from the Communications Team.

Posted Information/Advertising/Community Display Area

University Student Housing staff and RHA are permitted to advertise events in their halls. The sponsor and posting date must be indicated clearly on materials to be displayed on bulletin boards. The individual planning the program should remove any postings within 48 hours of the event’s completion. Any posters approved should be consistent with University policies and meet the guidelines for Digital and Public Postings detailed above.

• University Student Housing does not permit physical posters from non-University Student Housing groups to be displayed or distributed in University Student Housing.
• Non-University Student Housing groups are not allowed to display any commercial advertisement or promotions within University Student Housing.
• Violations of the University Student Housing Solicitation policy will subject the sponsoring organization, individual, or department to cover the cost of removal and repair costs for damages resulting from the unauthorized posting

2026-2027 Contract for Residence Halls

Montana State University [“University”] and the undersigned student [“Student”] enter into this Residence Hall Contract upon the following terms and conditions.

1. University Regulations: The Student agrees to observe all University policies and University Student Housing Community Standards. Failure to do so may result in disciplinary action, including removal from the residence halls and/or suspension/expulsion from the University. All University policies and regulations published in the Montana State University Catalog, the Code of Student Conduct, the University Student Housing Community Standards, and the Culinary Services Policies & Expectations are specifically made a part of this contract by this reference. Please note that changes to University policies, the Montana State University Code of Student Conduct, and University Student Housing Community Standards may be made at any time and for any reason through the authorized processes and personnel.
2. Eligibility and Priority: To be eligible to reside in the residence hall, the Student must be enrolled at the University or in a Gallatin College Workforce Development Program. The Student must be enrolled in at least 12 undergraduate credits or 9 graduate credits during each semester of occupancy and making timely progress towards a degree.
   1. Student Status: Any student taking 7 to 11 undergraduate credits must request permission from the Director of University Student Housing or their designee to live in the residence hall and if approved will be placed on University Student Housing probation. If a student is taking less than 7 credits or is no longer enrolled, this contract may be terminated at the University’s discretion, and, if terminated, the student will be required to vacate the residence hall within 72 hours.
      1. The Student must have a primary role as a student. Students meeting all other criteria who are also an MSU employee at .75 FTE or greater are not eligible to reside in student housing. 
      2. Students enrolled in an online degree program do not qualify to live in on-campus housing.
   2. Undergraduate Student Eligibility: WWAMI students may reside in University Student Housing, provided program and class registration can be verified, and program participation continues to require student presence in Bozeman, MT.
      1. Registration:
         1. New students must pre-register for classes or demonstrate intent to register (orientation registration; note from an advisor), no later than June 15 for fall semester, and November 30, for spring semester, of each calendar year, in order to maintain student status for purposes of housing eligibility.
         2. Current students must pre-register for classes or demonstrate intent to register (as verified by an advisor/department), no later than April 30 for fall semester, and November 30, for spring semester, of each calendar year to maintain eligible student status.
   3. Length of Tenancy: The following parameters below apply to the duration of tenancy in all University Student Housing options, provided that the student remains eligible for housing:
      1. Students may continue to live in University Student Housing if they progress to the next degree level, provided it is their first of that type of degree.
      2. Undergraduate students should be in their first undergraduate degree and not exceed six years (72 months) living on campus.
      3. Master’s degree students should be in their first Master’s degree program and not exceed three years (36 months) living on campus.
      4. Doctoral students should be in their first doctoral program and not exceed six years (72 months) living on campus.
      5. The maximum cumulative time that any student may live in student housing (all degrees and all housing options) is nine years (108 months).
      6. Once a student has a terminal degree (doctorate), they are no longer eligible for on campus housing.
      7. Any student that has been given housing restrictions from the MSU Campus Safety & Welfare Committee, or as a result of any student conduct process, is not eligible to live in on-campus housing. Students whose prior housing contract was terminated, or who were previously listed as a household member on a terminated contract, are not eligible to enter into or reside under a University Student Housing contract.
3. Application Prepayment & Cancellation: The application prepayment is $300.00 and will be applied towards the student’s Room & Board fees.
   1. If Student wishes to cancel the application for the 2026-2027 academic year and does so before 11:59pm on March 1, 2026, with the University Student Housing Office in person, in writing, or via phone they will receive $200.00 refund and be charged a $100.00 cancellation fee. If student wishes to cancel the application for the 2026-2027 academic year and does so between March 2, 2026, and 11:59pm on May 1, 2026, with the University Student Housing Office in person, in writing, or via phone they will receive a $100.00 refund and be charged a $200.00 cancellation fee. Any cancellation of the housing application and contract that is submitted after 11:59pm on May 1, 2026, will not be refunded and the student will be charged a $300.00 cancellation fee
   2. Students who live in the residence halls during the spring 2026 semester and wish to return to the residence halls for the fall 2026 semester will not make an application prepayment. If a returning student application is cancelled after Friday, May 8, 2026, at 5:00pm MDT, they will incur a $300 cancellation charge applied to their student account.
4. Premises: Subject to the terms contained herein, the University agrees to provide the Student a residence in a campus residence hall, except where temporary reassignment may be necessary.
5. Assignment: The University will assign new students a room after the student has submitted a completed Residence Hall application, agreed to the 2026-2027 Residence Hall Contract, and made a nonrefundable $300 application prepayment. Students currently residing in the residence halls who submit an application before the advertised priority application deadline will be entered into the returners housing lottery.  Assignment according to student preferences and roommate compatibility is not guaranteed. The student must reside in the room assigned and may not reassign or sublet the room. The University reserves the right to change room assignments as needed.
6. Contract Period: The Term of the Contract is for the 2026-2027 Academic Year, defined as the first official day of housing, or upon Occupancy, whichever comes first, through 12:00 PM the first Saturday after spring finals. All residence halls will be open during Thanksgiving and Spring Break at no additional charge.  Services at residence hall front desks and dining hours may be reduced during Thanksgiving and Spring Break. Housing is not covered under this Contract during the University Winter Break between the fall and spring semester, and separate reservation and payment arrangements are required. Students housed during vacation periods may be required to temporarily occupy a room other than their regularly assigned room during such vacations.
   
   This Contract is a license for use of University housing and does not create a landlord-tenant relationship. University housing is part of the educational program and is not subject to the Montana Landlord-Tenant Act or other landlord-tenant laws except as required by law.
7. Payment of Room and Board Charges: The student agrees to pay all room and board fees for each semester by the deadline for payment of University student fees.
   1. Room and board rates for this contract will be those rates approved by the Montana Board of Regents.
   2. Room and board charges begin the first day the residence halls open, regardless of the date of occupancy.
   3. The $300 application prepayment will be applied toward the room and board charges of students who take occupancy of the room assigned to them. If students do not take occupancy of their room, they will forfeit their $300 application prepayment.
   4. Pro-rated Room & Board Refunds will be processed according to the following schedule:
      

      Date the Resident Moves Out*	% of Room & Board Refunded
      On or before the 7th day   Fall Semester - August 29, 2026   Spring Semester – January 16, 2027	100%
      On or before the 14th day   Fall Semester – September 5, 2026   Spring Semester – January 23, 2027	85%
      On or before the 21st day   Fall Semester - September 12, 2026   Spring Semester – January 30, 2027	80%
      On or before the 28th day   Fall Semester - September 19, 2026   Spring Semester – February 6, 2027	70%
      On or before the 35th day   Fall Semester - September 26, 2026   Spring Semester – February 13, 2027	50%
      On or before the 42nd day   Fall Semester – October 3, 2026   Spring Semester – February 20, 2027	25%
      On or after the 43rd day   Fall Semester – October 4, 2026   Spring Semester – February 21, 2027	0%

      Social Fees: All residence halls have a Social Fee established by the Residence Hall Association, which is assessed in conjunction with room and board payments each semester. The Social Fee is assessed to every student living in the residence halls and is nonrefundable.
      
      Culinary Services: All students living in the residence halls must contract for a meal plan and comply with the rules and regulations set forth in the Culinary Services Policies & Expectations. In the absence of a selection, the student will be assigned to the 7 Day Blue Meal Plan. Meal plans are not transferable.
8. Check In: For the fall Semester, all students’ rooms will be held until 8:00 a.m. on the first day of classes. Students who have not checked in by that time and have not notified the University Student Housing Office will have their room reassigned. If a student must take occupancy after the first day of class, they must submit notice to the University Student Housing Office and specify the date the student will check in. Rooms will be held no longer than one week in such cases.
9. Check-Out: The student must use the established check-out procedures upon termination of this contract. Students who fail to return a key will be charged for a lock change. Students who fail to clean the room and/or cause damage to the room and its contents will be charged the actual costs for University personnel to clean and repair the premises. Failure to complete proper check-out may result in additional daily housing charges until completed.
   1. In the event the University determines that a reassignment/relocation or move out on a temporary basis must occur on an urgent basis due to health and/or safety reasons, including without limitation, a Pandemic or Emergency Declaration by any governing authority, the Student may not have the opportunity to retrieve his or her personal property left by Student in their residence hall room. In such an event, the University shall have the right to pack, store and/or ship the Student’s belongings to the address designated by the Student, exercising reasonable care including the engagement of professional moving services selected by the University.
10. Room Changes: University Student Housing reserves the right to make or restrict room changes at any time.
    1. Students with approved room changes must vacate the old room and move into the new room within 72 hours of picking up the room key to the new room.
    2. Students holding two spaces (occupying space in two rooms while transitioning from one to the other) past 72 hours may be subject to the charges associated for both spaces.
    3. Unauthorized room changes will result in an improper checkout fee ($100.00), and Students may be required to move back to the original assignments. Students who make unauthorized room changes may be charged the room rate for both rooms until either the room change has been approved and the Student has completed vacating the originally assigned room, or the Student has moved back to the originally assigned room.
11. Room Vacancies: If a vacancy occurs in a double or triple room, the remaining Student(s) must keep the room ready for another Student to move into the room at any time. If a vacancy occurs in a location with a shared common space such as an apartment or suite, the common space must be clean and in an acceptable state.
    1. If a space is available in a room, University Student Housing may assign a roommate at any time. While prior notification cannot be guaranteed, University Student Housing staff will make reasonable efforts to inform the remaining Student(s) in advance of the new roommate’s arrival.
    2. The room must have half of all the furnishings and space available for a new Student to move in at any time. In suites or apartments, all common room furniture must be in the common room and all shared space must be ready for use by any newly assigned Student.
    3. Students agree to not engage in actions with the intent to drive out a roommate (e.g., harassment, refusal to share space, etc.). This will be seen as a disciplinary issue resulting in possible behavioral sanctions as well as financial responsibility for any Cancellation Fees.
    4. Students that are approved for a Double-as-Single room may keep the room and assume the additional cost if space is available. University Student Housing will not remove any extra furnishing and all furnishings must remain in the room.
    5. When vacancies occur in a suite/apartment, the remaining student(s) must accept a new roommate(s) and/or move to another suite/apartment.
12. University Responsibility for Student’s Personal Property: The University assumes no responsibility for the theft, destruction, or loss of money, valuables or other personal property belonging to or in the custody of the Student, no matter the cause or location of the property. Montana State University assumes no responsibility for loss or damage to personal property or for any injury to a Student or a guest of the Student in MSU Housing facilities due to acts outside of its control, such as fire, theft, water, interruption of water, heat, or utility problems. Students are strongly encouraged to carry personal property or renter’s insurance. Students are also strongly encouraged to remove all valuable items from the room during break periods. Any claims regarding property loss or injury will be referred to the office of Environmental Health and Risk Management.
13. Commercial Use: Commercial use of any part of the room or facilities, and commercial solicitation and promotion in the residence halls is prohibited. Students may not conduct commercial activity or promote commercial activity using the room, room address, or university computer address (montana.edu domain).
14. University Authority: The University has the right to:
    1. Move students from a specific room, floor, hall, or residence hall system, if necessary. Examples of circumstances requiring reassignments include, but are not limited to:  consolidating space, conserving energy, protecting the welfare of Students, reassignment based on a violation of University policies, closing part of a residence hall, utilizing and ADA designated space for an ADA room accommodation, or other maintenance, economic, or safety reason, or other legitimate reasons as determined at the discretion of the University.
    2. Inspect all rooms, with 24-hour notice to the Student. Inspections may be conducted for purposes including safety, fire protection, inventory assessment, maintenance and repairs, sanitation, and compliance with University policies. Students may not block or restrict a University official from access to their rooms.  University Student Housing conducts scheduled facility checks during the academic year to assess conditions and systems.
    3. Enter a room without notice in cases of immediate threat of damage to the room, building, or its occupants; A credible report from a roommate, friend, family member or university official that the occupant is missing under circumstances that create reasonable cause to believe the student may be in danger or require assistance; A call for help from the people in the room.
    4. Impose sanctions, including contract termination, from University Student Housing, on Students who violate the terms and conditions of this agreement and/or University Regulations including University Student Housing Community Standards.
    5. Communicate changes to University Student Apartments regulations upon providing advance notice to Students through email, the newsletter, or otherwise.
15. Student’s Responsibility for Cleanliness, Damage and Loss of University Property:
    1. The Student’s acceptance of the room condition card/inspection is the Student’s acceptance of the condition of the room and its contents at occupancy. The form is the standard for determining the condition of the room and contents at the termination of occupancy.
    2. The Student is responsible for any damage or loss caused to the building, room, furniture, and equipment. Damage or loss within student rooms will be charged to the assigned students. The Student agrees to pay the University for damages.
    3. Students must maintain their room in a clean, sanitary, and safe condition at all times. Rooms found during inspections to have unsanitary conditions, excessive accumulation of trash, or conditions that attract pests or create health or safety concerns may result in cleaning or repair charges, disciplinary actions, and/or contract termination.
    4. The Student is responsible for promptly reporting maintenance concerns, damage, or unsafe conditions within the assigned unit to University Student Housing. Failure to report such conditions in a timely manner may result in the Student being held financially responsible for additional damage that could have been prevented through timely reporting.
16. Termination:
    1. Students who want to be released from this contract for any reason before the end of the contract period must file a Request for Residence Hall Contract Release via the Housing Portal.
       1. The Student will be released from the contract only if they meet the criteria for release stated on the request form and provide all required documentation. The Associate VP of Administration and Finance will make the final decision regarding Contract Release Requests.
       2. If the student is released from this contract prior to the expiration of the term, a $300 contract cancellation charge and pro-rated room and board charges will be assessed as of the date of final check out. Refunds of housing payments will not be processed until final checkout is completed, cleaning and/or damages are assessed, keys are accounted for, and any outstanding debt to Montana State University has been resolved.
       3. A student must pay the full amount of the room and board charges for the full contract period unless the student is granted a contract release by University Student Housing.
    2. This contract may be terminated by University Student Housing at any time for violation of the terms and conditions of this contract. If the contract is terminated, the University may assess a $300 contract cancellation charge, retain all payments made under the contract and may seek any other remedy in law or If this contract is terminated, the Student agrees to vacate the residence hall within 72 hours, unless the student requests and is granted an extension by the Director of University Student Housing.
    3. Until all sums owed to University Student Housing are paid in full, the Student may not register for future courses, receive transcripts, diplomas, or degrees.
    4. If collection is required, the Student agrees to pay all additional collection fees, including but not limited to collection agency fees of up to 33% and reasonable attorney fees made or incurred by the University in enforcing this contract.
17. Notices:
    1. University: Notice by the University is deemed sufficient if delivered in person, affixed to the door of the assigned space, emailed to the Student’s preferred email account (as indicated in MyMSU), texted to the Student’s preferred phone number (as indicated in MyMSU), and/or mailed by certified mail, return receipt requested to the address of the premises.
    2. By the Student: Notice by the Student is deemed sufficient if delivered in person to the University Student Housing Office, emailed to a University Student Housing staff member, received though the Housing Portal or mailed by certified mail, with return receipt requested, to University Student Housing at P.O. Box 172080, Bozeman, MT 59717.
18. Appeals: Students who disagree with a housing charge, damage charge or cancellation fee that has been assessed to the Student Account or believe the University has not followed the terms of this housing contract, may submit an appeal. Appeals regrading fees can only be made after a charge has been assessed to the Student Account and must be submitted within 30 days of the date of the invoice for the charges. The appeal process outlined does not cover charges associated with student conduct outcomes.
    1. Initial Appeal: Director of University Student Housing, or designee
       1. The student must submit an appeal through the Dispute Transactions section of the Housing Portal. The appeal will be reviewed by the Director of University Student Housing, or designee, who may consult with relevant campus partners.
    2. Second-Level Appeal: University Student Housing Contract Review Committee
       1. If the student disagrees with the decision of the Director, they may request a second review by the University Student Housing Contract Review Committee. This request must be submitted in writing.
    3. Final Appeal: Associate Vice President for Auxiliary Services
       1. If the student is not satisfied with the decision of the Contract Review Committee, they may submit a final written appeal to the Associate Vice President for Auxiliary Services, who may also consult with campus partners. This decision is final and not subject to further review.
19. Applicable Law: This Contract is governed by and shall be construed in accordance with the laws of the State of Montana, without resort to any other jurisdiction’s conflict of law rules or doctrines. Any claim, action, or suit between Montana State University and the Student that arises out of or relates to this Contract must be brought and conducted solely and exclusively within the district court for Gallatin County, for the State of Montana.
20. Exceptions to Contract Terms and Conditions: Only the Director of University Student Housing, or their designee, is authorized to modify the Terms and Conditions of the Contract. Approved modifications must be in writing and signed by an authorized representative of the University.
21. Severability: The invalidity, illegality, or enforceability of any provision of this Contract shall not affect the validity, legality, or enforceability of any other provision of this Contract, which shall remain in full force and effect and shall be liberally construed in order to effectuate the purpose and intent of this Contract.

University Student Housing: Community Standards

Montana State University (“MSU” or “University”) is a learning-centered community committed to excellence, integrity, inclusion, collaboration, curiosity, and stewardship. University Student Housing plays a vital role in advancing this mission by providing residential environments that support academic success, personal development, and meaningful community engagement. 

Living in University housing is a shared experience. Students are expected to contribute to a community that is respectful, inclusive, and conducive to learning by making responsible decisions, engaging thoughtfully with others, and honoring both individual and community needs.

The Community Standards establish expectations for behavior within residential environments and operate in conjunction with the MSU Code of Student Conduct. These standards are intended to support a safe and respectful living environment, clarify student responsibilities, and outline how concerns may be addressed when expectations are not met. The goal is to promote accountability, well-being, and a residential community where all students can live, learn, and succeed. 

Concerns related to student behavior may be addressed by University Student Housing staff or the Dean of Students.

Violations of Community Standards may result in disciplinary action, including but not limited to educational sanctions, removal from housing, or referral to the Dean of Students. Students may also be responsible for associated costs related to damage, cleaning, or replacement.

Community Standards may be updated as needed. Students will be notified of changes through their MyMSU email.

Alcohol in Residential Spaces

Alcohol must be used and stored in a manner that is consistent with applicable laws, community expectations, and University policies. Alcohol-related behavior that violates law or University policy may be addressed through the MSU Code of Student Conduct.

Examples include, but are not limited to:

• Possession or consumption of alcohol outside of a resident’s assigned room or unit
• Possession of open containers in hallways, common areas, or outdoor spaces
• Alcohol present in a room where its use or possession is not permitted

Alcohol-Related Items

Items associated with alcohol use that create a disruption, safety concern, or encourage high-risk consumption are not permitted.

Examples include, but are not limited to: 

• Rapid consumption devices (e.g., funnels, pong tables, shot skis)
• Display of empty alcohol containers or packaging (e.g., cans, bottles, cases)

Assistive Animals (Service and Emotional Support Animals)

The presence of service animals and emotional support animals in University Student Housing is governed by the University’s Animals on Campus policy. Students with assistive animals in housing must comply with all requirements outlined in that policy, including those related to registration, care, control, supervision, and health and safety standards. 

Failure to comply with the Animals on Campus policy or to appropriately manage an assistive animal within the residential community is not permitted.

Examples include, but are not limited to:

• Failure to maintain proper control or supervision of the animal
• Disruption to the residential community (e.g., excessive noise, aggressive behavior, smell)
• Damage to University property or facilities
• Failure to follow required approval and documentation processes

Questions regarding eligibility, approval, or required documentation should be directed to the Office of Disability Services.

Animals (Pets)

Animals that are not service animals or approved assistive animals are not permitted in University Student Housing.

Examples include, but are not limited to:

• Keeping or hosting pets in residential spaces
• Allowing guests to bring pets into housing

Exception: Fish and fully aquatic species in tanks no larger than 10 gallons are permitted.

Appliances - Residence Halls

Appliances or items that pose a fire, safety, or electrical risk are not permitted. 

Examples include, but are not limited to: 

• Appliances with exposed heating elements (e.g., hot plates, electric frying pans)  
• High-heat cooking appliances not approved for residence halls (e.g., air fryers, pressure cookers, slow cookers)  
• Personal cooling or large electrical units (e.g., window or portable air conditioners, dishwashers not provided by the university)  
• Open-flame or outdoor-use devices (e.g., grills of any kind)  
• Electrical hazards (e.g., extension cords without internal circuit breakers, unauthorized space heaters)  
• Specialty or restricted equipment (e.g., 3D printers) 
• Decorative items that pose a safety risk (e.g., halogen lamps, lava lamps)

Appliances – Apartments 

Appliances that pose a fire, safety, or electrical risk are not permitted.

Examples include, but are not limited to: 

• Electrical hazards (e.g., extension cords without internal circuit breakers, unauthorized space heaters)
• Specialty or restricted equipment (e.g., 3D printers used outside approved spaces)
• Decorative items that pose a safety risk (e.g., halogen or lava lamps)

Cleanliness, Sanitation, and Pest Prevention 

Students are responsible for maintaining their assigned space and any shared areas in a clean, sanitary, and safety condition that does not negatively impact the living environment of others or contribute to facility issues, including pests. Conditions that create health, safety, or maintenance concerns are not permitted.

Examples include, but are not limited to: 

• Accumulation of trash, food waste, or recyclables that attract pests or create odors 
• Failure to properly store or dispose of food 
• Unclean conditions that contribute to the presence of insects or rodents (e.g., ants, cockroaches, etc.) 
• Failure to maintain shared spaces (e.g., bathrooms, kitchens, common areas) in a reasonable condition 
• Creating conditions that require excessive custodial or maintenance response

If a room, unit, or shared space is found to be in an unsanitary condition or contributing to pest activity, University Student Housing may require corrective action, conduct cleaning or pest treatment, and/or relocate residents if necessary.

Students may be held financially responsible for the cost of cleaning, pest control treatment, damages, or other remediation resulting from their failure to maintain appropriate living conditions.

Common Bathrooms 

Common bathrooms are designated for use by a specific gender. Students and visitors should only use the bathroom designated for their gender to respect others' personal rights.

Dining Services Misuse 

Misuse of dining services or University dining property is not permitted. 

Examples include, but are not limited to: 

• Sharing or transferring meal plans or CatCard access  
• Removing dining hall property (e.g., dishes, utensils, equipment)

Decorations 

Decorations must not create safety hazards, block access, or interfere with building systems.

Examples include, but are not limited to: 

• Hanging items from ceilings, sprinkler systems, or near fire safety equipment  
• Covering or obstructing windows, doors, or exits  
• Obstructing egress or visibility

Fire Safety Violations 

Violations of fire safety laws or University policies are not permitted.

Examples include, but are not limited to: 

• Causing or attempting to cause a fire  
• Failing to evacuate during a fire alarm  
• Misuse or tampering with fire safety equipment

Smoke and Vapor-Producing Devices

Use of items that produce smoke or vapor is not permitted unless approved as an accommodation.

Examples include, but are not limited to: 

• Smoke machines, fog devices, or flares  
• E-cigarettes, vape devices, or smoking materials

Obstruction of Egress 

Personal belongings may not be stored in hallways, breezeways, stairwells, entryways, or other shared exterior spaces except in designated storage areas approved by University Student Housing.

Examples include, but are not limited to: 

• Skis 
• Sports equipment 
• Bicycles  
• Children’s toys or play equipment  
• Furniture or household items  
• Storage containers, boxes, or similar belongings

Examples include, but are not limited to:

• Storing personal items in hallways or shared spaces  
• Placing items that restrict movement or emergency access

Open Flame and Heat-Producing Devices 

Open flames and fire-producing devices are not permitted in University Student Housing.

Examples include, but are not limited to: 

• Candles or incense  
• Open-flame cooking devices (e.g., charcoal or gas grills)  
• Devices that produce flames or excessive heat

Guests and Visitation 

Guests must be approved, registered when required, and hosted responsibly. 

Guest Responsibility 

Residents are responsible for their guests and must be present at all times. 

Examples include, but are not limited to: 

• Hosting guests whose behavior violates policies 

Resident Responsibility for Family Members and Occupants

Residents are responsible for the behavior and supervision of family members, children, occupants, and guests associated with their household or unit. Behavior that violates Community Standards or creates a disruption, safety concern, or damage to property may be addressed through the resident(s) of the assigned space. 

Examples include, but are not limited to: 

• Failure to appropriately supervise children in common or shared spaces
• Behavior by household members or guests that disrupts the community
• Damage caused by children, occupants, or guests

Guest Registration (Residence Halls Only) 

Guests present between 10:00 p.m. – 7:00 a.m. must be registered and checked in in accordance with housing procedures.

Guest Limits (Residence Halls Only) 

Guest presence must not interfere with roommates’ ability to sleep, study, or reasonably use the space. A resident may not host an overnight guest for more than three (3) consecutive nights. A resident may not host an overnight guest for more than ten (10) nights per semester.

Examples include, but are not limited to: 

• Hosting guests without roommate approval  
• Exceeding reasonable occupancy of a room  
• Hosting guests in a way that disrupts the community  
• Leaving a guest unattended  
• Allowing a guest to remain in the building or unit without a host

Restricted Guests  

Certain guests or time periods may be restricted by housing (e.g., minors, break periods, or safety concerns).

Hazardous Materials 

Possession or use of materials that create a safety risk is not permitted.

Examples include, but are not limited to: 

• Explosives or fireworks (e.g., firecrackers, smoke bombs)  
• Flammable or combustible materials (e.g., fuels, gases, camping fuel)  
• Hazardous chemicals or materials (e.g., spray paint used indoors, toxic substances)  
• Ammunition or similar hazardous items

Keys or Access Devices 

Improper use, possession, or management of keys, CatCards, or other access devices is not permitted.

Examples include, but are not limited to: 

• Sharing or lending keys or CatCards  
• Possessing or creating duplicate keys  
• Failing to report lost or missing keys  
• Misuse or excessive use of temporary/spare keys

Noise and Disruption 

Noise and/or behavior that disrupts others or interferes with sleep, study, or the community environment is not permitted.

Examples include, but are not limited to: 

• Loud music, voices, or noise heard outside of a room or in hallways  
• Yelling between or within buildings  
• Using speakers or sound equipment in a way that impacts others  
• Playing instruments or amplified sound in common areas or at disruptive levels  
• Ignoring requests from others or staff to reduce noise

Quiet Hours 

During quiet hours, noise must not be audible outside of a student’s room or in adjoining spaces.

• Sunday–Thursday: 10:00 p.m. – 8:00 a.m.  
• Friday–Saturday: 12:00 a.m. – 10:00 a.m.

University Student Apartments, including Julia Martin Apartments different quiet hours: 

• Daily: 9:00 p.m. – 7:00 a.m.

Courtesy Hours 

Courtesy hours are in effect at all times. Students are expected to reduce noise when asked by another student or staff member.

Extended Quiet Hours (Residence Halls Only) 

During finals week, 24-hour quiet hours are in effect. Violations may result in removal from housing for the remainder of the week.

Passive Involvement 

Remaining present during a policy violation without taking reasonable action (e.g., leaving or contacting staff) is not permitted.

Posting or Displays 

Posting or displaying items in common areas or on exterior doors without approval is not permitted. 

Examples include, but are not limited to: 

• Posting flyers, signs, or materials in unapproved areas or in violation of University policy 
• Using whiteboards or door displays for advertising, solicitation, or public messaging is not permitted unless it complies with university posting policies

Powered Transportation Devices 

Storage, charging, or use of powered transportation devices within residential facilities is not permitted.

Examples include, but are not limited to: 

• Electric scooters, hoverboards, or e-bikes  
• Gas-powered scooters or similar devices

University Student Housing reserves the right to prohibit any item or device that poses a fire, safety, or community risk.

Property Damage, Theft, and Misuse of Facilities 

Damage to, theft of, or misuse of university property is not permitted. 

Examples include, but are not limited to: 

• Damaging rooms, furniture, fixtures, or common areas beyond normal wear and tear  
• Removing or taking university property (e.g., furniture, equipment, or dining items)  
• Creating messes or conditions that require excessive cleaning or repair  
• Causing damage through negligence (e.g., leaving windows open resulting in facility damage)

Recreational Activity 

Engaging in recreational or sport-related activities that create a safety risk or are not appropriate for residential spaces is not permitted.

Examples include, but are not limited to: 

• Playing sports or running in hallways or indoor spaces 
• Using recreational or transportation equipment indoors (e.g., skateboards, scooters, bicycles) 
• Engaging in activities that may cause injury or property damage (e.g., water or food fights) 
• Playing sports or games in close proximity to residence halls

Room Modifications 

Altering or damaging rooms, fixtures, or structural components is not permitted.

Examples include, but are not limited to: 

• Painting or applying wall coverings (e.g., wallpaper, contact paper)  
• Using materials that damage walls or surfaces (e.g., nails, screws, damaging adhesives)  
• Removing or altering ceiling tiles or accessing ceiling spaces  
• Storing items above ceiling tiles  
• Attaching or hanging items from ceilings or structural components

Security System Misuse or Circumvention 

Actions that compromise the security of residential facilities are not permitted. 

Examples include, but are not limited to: 

• Propping or preventing doors from closing properly  
• Bypassing or interfering with access control systems  
• Allowing entry to individuals without proper access (“tailgating”)

Signs 

Residents may not possess or display signage belonging to government entities, the University, or local businesses. Unauthorized removal or possession of such items is illegal and may result in referral to law enforcement and/or the appropriate entity.

Tampering with Safety Equipment 

Removing, disabling, or damaging safety features or building components is not permitted.

Examples include, but are not limited to: 

• Removing or damaging window screens or stops  
• Interfering with safety or security equipment

Unauthorized Access or Use of Facilities 

Entering, exiting, or remaining in any building or space without authorization is not permitted.

Examples include, but are not limited to: 

• Entering or exiting through windows  
• Accessing restricted areas (e.g., offices, storage rooms, basements, service areas, fire escapes)  
• Being in housing outside approved occupancy dates (e.g., before opening, after closing, or during breaks without approval)  
• Allowing others to enter spaces they are not authorized to access

Unauthorized Surveillance or Recording 

Installing, using, or placing devices that monitor, record, or capture others in shared or public residential spaces is not permitted.

Examples include, but are not limited to: 

• Cameras or recording devices positioned to view hallways, entrances, or common areas  
• Devices used to monitor or track the activity of others without their knowledge or consent  
• Placing cameras or recording devices outside of a private living space

Use of Facilities 

Behavior that creates a safety risk within or around residential facilities is not permitted.

Examples include, but are not limited to: 

• Sitting on, climbing out of, or leaning from windows or ledges  
• Climbing on buildings, roofs, railings, or other structures
• Throwing objects from windows or elevated areas